PRIVACY POLICY

It is and has always been our intention to give priority to privacy protection. To this end, we take all necessary organizational and technical measures to ensure that the processing of personal data meets not only legal requirements but also reflects the best standards of personal data protection. We believe that the free movement of information bears benefits for everyone, provided that information is collected and used in a responsible manner.  Since we treat security of all collected data very seriously, we have implemented a framework policy, procedures and training for data protection, its confidentiality and security. We review the implemented measures on a regular basis to verify their adequacy for the protection of the data held.

Below we provide key information related to the processing of your personal data.

PERSONAL DATA CONTROLLER

Your personal data is processed by Vita Polymers Poland sp. z o.o. (“Data Controller”), registered office in Brzeg Dolny (56-120), ul. Henryka Sienkiewicza 31, it is entered into the Register of Entrepreneurs kept by the District Court for Wrocław-Fabryczna in Wrocław, 9th Commercial Division of the National Court Register, under the KRS no. 15447, share capital: PLN 57,670,600.00, NIP: 9170000044, phone + 48 71 3808900, fax. +48 71 3808913, e-mail: sektetariat@vitafoam.pl

HOW WE PROCESS YOUR PERSONAL DATA

You do not have to register to be able to use our website (except the Careers section). When you browse our website, we collect information about your visit and on how you navigate our site. In order to do that we use cookie files, explained in detail below. Cookies are small data files placed on your computer or other device by the browser. The files store various information about the user and their preferences.

The Controller makes every effort to ensure that the scope of processing of your personal data is minimal and adequate for the indicated processing purposes. Information on the grounds, purposes and periods of storage of your data is provided in the relevant sections below (click on the links to read more).

1. Privacy notice for Job Applicants

Persons interested in working for Vita Polymers Poland sp. z o.o. or responding to a job advert may register on our website. Further information on processing of your data in the recruitment process can be found in the “Career” tab and in the “Privacy notice for Job Applicants”.

2. Privacy notice for employees or co-workers of Counterparties – contact details.

3. Privacy notice for self-employed Counterparties.

4. Privacy notice for Visitors to our Site and our Branch Offices.

5. Privacy notice for Persons designate to contact Vita Polymers Poland sp. z o.o. (by phone, e-mail).

6. The rules concerning the processing of personal data in the form of the image of participants of corporate events, training sessions and meetings organised by VPP sp z o.o.

TRANSFER OF PERSONAL DATA TO THIRD PARTIES

  1. As part of our tasks and objectives, your personal data may be transferred to various recipients of personal data.

These recipients include entities of the following categories:

(a) The Vita Group companies related to the Controller,
(b) providers of ICT hardware- and software-related services,
(c) security companies providing the Controller with personal and property protection services at the Controller’s sites (depending on the location of a site),
(d) consulting firms, in particular firms providing legal or financial services,
(e) supervisory authorities, regulatory authorities and other governmental authorities or third parties, if required by applicable provisions of law (in a manner consistent with such provisions).

2. Personal data may be made available to the so-called third countries, i.e. to states outside the European Economic Area and to international organisations. In the event of transfer of personal data outside the EEA to a country which, according to the European Commission, does not provide an adequate level of protection of personal data, transfer will take place on the basis of an agreement taking into account the EU requirements for the transfer of personal data outside the EEA, such as standard contractual clauses approved by the European Commission.

COOKIES

1. Cookies are pieces of data, in particular text files, which are stored on an end device of a Website User and are intended to be used when connecting to the Company’s website. Cookies usually contain the name of the website from which they originate, their storage time on the end device and a unique number. Cookies are not used to determine the identity of any visitors to our website but help us track the overall traffic on the website to establish, for example, the user’s preferred location and language.

  1. Cookies are used to:

(a) create statistics that help us understand how Website Users use the websites, which allows for improvement of their structure and content;
(b) maintain the Website User’s session (after logging in), meaning the User is not required to re-enter their login and password on every sub-page of the Website;

  1. The Website uses two basic types of cookies:

– session cookies
– persistent cookies.

Session cookies are temporary files that are stored on the User’s end device until logging out, leaving the website or turning off the software (the web browser). Persistent cookies are stored on the User’s device for the time specified in the cookie file arguments or until they are deleted by the User.

The cookie files used are installed for various time periods. Part of them expires when the user closes the browser, others are active for a few days, months, and even years. Cookie files with long-term activity are used to help us divide between new and returning users of our websites.

  1. The following types of cookies are used on the Website:

(a) “performance” cookies, enabling the collection of information on the use of Website pages;
(b) “functional” cookies that enable “remembering” the settings selected by the User and personalization of the User’s interface e.g. in terms of the language or the User’s region, font size, website’s appearance, etc.

5. In many cases the software used for browsing websites (the web browser) accepts the storage of cookies on the User’s end device by default. Website Users may change their cookie settings at any time. These settings can be changed in particular to block the automatic handling of cookies in the web browser’s settings or report each new cookie file entry in the device of the Website User. Detailed information about the possibilities and ways of handling cookies are available in the software (the web browser) settings.

6. Please keep in mind that restricting the use of cookies may affect some of the functionalities available on our Website.

7. You do not have to agree to the use of cookie files and avoid installing them on your computer, by changing the settings of your browser. You can also delete already existing cookie files. You can naturally keep using our website without agreeing to install the cookie files, however, you may lose access to some of the functions and your user experience on the website might not be optimal.

8. More information about cookies can be found in the “Help” section of the web browser menu.

RIGHTS OF NATURAL PERSONS AND THEIR IMPLEMENTATION

  1. Right of access to personal data

Under the right of access, you are entitled to obtain from the Controller:

(a) confirmation whether or not personal data concerning you is being processed,
(b) and if that is the case, you are entitled to obtain a copy of the data subject to processing and information about the circumstances of the data being processed.

  1. Right to rectification of personal data

Under the right to rectification the data subject may obtain:

(a) rectification of their incorrect (wrong) personal data;
(b) completion of incomplete personal data.

When requesting rectification, you should demonstrate that your personal data is incorrect or incomplete.

The Controller’s failure to rectify or complement the data will entitle you to request that the supervisory authority orders the Controller to grant your request.

  1. Right to erasure

Under the right to erasure (the so-called “right to be forgotten”) you can request the Controller to erase your personal data if:

(a) your personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
(b) you withdraw your consent to the processing of data and there is no other legal ground for processing;
(c) you object to the processing and there are no overriding legitimate grounds for the processing or if you object to the processing of data for the purposes of direct marketing;
(d) your personal data has been unlawfully processed;
(e) the personal data has to be erased for compliance with a legal obligation stated in an European Union or Member State law to which the Controller is subject;
(f) the personal data has been collected in relation to the offer of information society services offered directly to a child under 16 years of age.

The erasure of data should involve the destruction of personal data (or media carrying such data) or such other modification of personal data which will prevent identification of the data subject (e.g. blacking out).

However, exceptions described in the GDPR apply to the right to be forgotten.

According to the GDPR, this right shall not apply if the processing of data is necessary, inter alia, to exercise the right to freedom of expression and information as well as to establish, pursue or defend claims.

  1. Right to restriction of processing

The restriction of processing consists in limiting the processing of data only to its storage.

The Controller of your personal data is obliged to restrict the processing of data in the following cases:

(a) if you question the accuracy of your personal data or object to its processing, for a period allowing the Controller to verify the accuracy of the data or to consider the objection;
(b) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
(c) the Controller no longer needs your personal data for the original purpose of the processing, but it is deemed necessary by you for the establishment, exercise or defense of legal claims.

  1. Right to data portability

Under the right to data portability you are entitled to:

(a) receive your personal data in a structured, commonly used, machine-readable format;
(b) transmit that data to another controller (where technically feasible).

The right to data portability is applicable when:

(a) the processing of the data is carried out by automated means, and
(b) you are the source of the data,
(c) and also the processing is necessary for the performance of a contract to which you are party or the implementation of pre-contractual measures taken at your request,
(d) or when the processing of personal data is carried out on the basis of your consent.

  1. Right to lodge a complaint with a supervisory authority.

Whenever you believe that the Controller’s processing of your personal data infringes the GDPR, you have the right to lodge a complaint with the supervisory authority.

In Poland such a person is the President of the Personal Data Protection Office at the following address: ul. Stawki 2, 00-193 Warszawa.

  1. When are you entitled to withdraw your consent to the processing of your personal data?

(a) Whenever your personal data is processed by the Controller on the basis of your consent, you have the right to withdraw your consent at any time.
(b) The withdrawal of consent does not affect the legality of the processing of your personal data based on consent before its withdrawal.

LINKS TO EXTERNAL WEBSITES

Please note that our website contains links to other websites that are not subject to this Privacy Policy. Visitors of our site can be redirected to third-party websites, e.g. social networks (Facebook, LinkedIn). Vita Polymers Poland sp. z o.o. gives no statements or warranties regarding the manner of storage or use of users’ data on third party servers. Please read closely privacy policies provided on each third-party service available through a link on our website to learn how your personal data will be used.

CONTACTING THE CONTROLLER

Do you want to exercise your personal data rights?

Or do you simply have questions regarding our Privacy Policy?

E-mail us at:

gdpr@vitafoam.pl

AMENDMENTS TO THIS POLICY

As necessary, VPP sp. z o.o. may modify the content of this statement.

Date of last modification 25.04.2019